Task Overview

As part of your learning, you are required to study the following three templates, each used in UK fire safety management:

• Fire Risk Assessment Template (Step-by-Step with Model Completion)
• Fire Safety Inspection Sheet (Step-by-Step with Model Completion)
• Fire Safety Environmental Register (Step-by-Step with Model Completion)

Each template has been completed line-by-line by the assessor to demonstrate:

• Correct wording
• Compliance with UK fire safety legislation
• Accurate identification of hazards
• Appropriate risk control measures
• Suitable use of construction materials and building design factors
• Linking evidence to statutory requirements (e.g., Fire Safety Order 2005, Building Regulations 2010, Approved Documents B)

Your task is to:

• Review the model examples.
• Study the explanations for each line.
• Understand how to avoid common mistakes.
• Practice completing the blank templates (not provided here but expected to be issued by your assessor).

TEMPLATE 1: FIRE RISK ASSESSMENT (MODEL EXAMPLE)

Purpose of this Template

This risk assessment demonstrates how to evaluate fire hazards and risks in a building, referencing statutory requirements (LO1). It also considers design and material use (LO2 & LO3).

FIRE RISK ASSESSMENT – STEP-BY-STEP MODEL

Section 1 – Building Information

Field	Model Example	Explanation / Why it Matters
Building Name	“Riverside Office Complex – Block A”	Must match official building records. Avoid abbreviations.
Address	“12 Mill Street, Birmingham, B1 2AB”	Full postal address required for legal traceability.
Building Use	“Commercial office – 3 floors”	Use categories consistent with Building Regulations (e.g., commercial, residential, industrial).
Assessor Name	“John Smith – Fire Safety Officer (ProQual L5)”	Include competency level—required under Fire Safety Order 2005.
Assessment Date	“14/10/2025”	Dates must be accurate for compliance.

Section 2 – Statutory Requirements (LO1)

Requirement	Model Example	Explanation / Why it Matters
Relevant Fire Legislation	“Regulatory Reform (Fire Safety) Order 2005; Fire Safety Act 2021; Building Regulations 2010 – Approved Document B.”	Always reference specific UK laws. Do not reference US/other jurisdictions.
Duties of Responsible Person	“Ensure fire risk assessment, maintain fire alarms, ensure safe evacuation routes.”	Demonstrates understanding of legal duties
Compliance Status	“Partially compliant – emergency lighting requires upgrade to BS 5266.”	Compliance must be measurable and referenced to British Standards

Section 3 – Fire Hazard Identification

Hazard Category	Example Entry	Explanation
Sources of Ignition	“Portable heaters in open-plan area; overloaded 13A socket.”	dentify specific examples, not general terms.
Fuel Sources	“Paper stock, wooden partitions, stored cardboard.”	Links to evaluation of material combustibility (LO3).
Oxygen Sources	“Natural ventilation via windows; mechanical HVAC system.”	Mandatory under fire risk assessment guidance.

Section 4 – People at Risk

Group	Example Entry	Explanation
Staff	58 employees	Specific occupancy numbers required.
Staff	Approx. 10–15 daily	Identify variability.
Contractors	Frequent during maintenance periods	Consider dynamic risks.

Section 5 – Risk Evaluation (LO2 & LO3)

Item	Model Example	Explanation
Construction Design Risks	“Open atrium design increases smoke spread vertically.”	Shows ability to evaluate design-based risks
Material Use Risks	“PVC wall panels create toxic smoke; carpeting Class E – not suitable for escape routes.”	Demonstrates assessment of material fire performance.
Existing Controls	“L1 fire alarm system; fire doors FD30S; 2-hour fire compartmentation.”	Use correct terminology from Approved Document B.
Risk Rating	“Likelihood: Medium; Severity: High → Overall Risk: High”	Must show a scoring method (matrix, numeric, etc.)

Section 6 – Action Plan

Action	Responsible Person	Timescale
Replace unsafe PVC wall panels with Class Bs3,d2	Facilities Manager	4 weeks
Add fire-stopping around service penetrations	Specialist contractor	2 weeks
PAT testing for portable heaters	Health & Safety Officer	1 weeks

Section 7 – Assessor Signature

Field	Entry
Name	John Smith
Signature	Signed digitally
Date	14/10/2025

TEMPLATE 2: FIRE SAFETY INSPECTION SHEET (MODEL EXAMPLE)

Purpose

Demonstrates inspection activity required under UK laws to identify non-compliance.

FIRE SAFETY INSPECTION SHEET – STEP-BY-STEP MODEL

Section 1 – General Information

Field	Example	Why
Inspection Date	14/10/2025	Must align with risk assessment review dates.
Inspector	John Smith	Must show competency
Area Inspected	Floor 2 – Office suites	Specific area—avoid vague terms.

Section 2 – Compliance Checks

Item	Standard	Condition	Comments
Fire Extinguishers	BS 5306	All present; 1 CO₂ unit at 8 bar needs servicing	Must reference British Standards
Emergency Lighting	BS 5266	2 units failed function test.	Important for evacuation compliance.
Fire Doors	BS 476 / EN 1634	FD30S door near stairwell does not selfclose.	Always note asset ID, if available
Signage	BS 5499	Directional arrows missing near exit	Must follow standard colours/shapes.

Section 3 – Immediate Hazards Identified

Hazard	Risk Level	Required Action
Overloaded socket in workstation area	High	High Remove multi-socket; redistribute load
Fire exit door obstructed by boxes	High	Remove items immediately

Section 4 – Sign-off

Field	Example
Inspector Signature	J. Smith
Date	14/10/2025

TEMPLATE 3: FIRE SAFETY ENVIRONMENTAL REGISTER (MODEL EXAMPLE)

Purpose

Tracks construction materials, fire behaviour, and environmental fire hazards.

FIRE SAFETY ENVIRONMENTAL REGISTER – STEP-BY-STEP MODEL

Section 1 – Material Inventory (LO3)

Material	Fire Rating	Location	Risk	Notes
Timber partition	Class D-s2,d0	Floor 3	Medium	Consider upgrading to Fire Retardant (FR) treated timber.
PVC wall cladding	Class E	Reception	High	Replace with Class B materials to reduce smoke toxicity. Mineral
Mineral wool insulation	Noncombustible (A1)	Roof void	Low	Compliant with ADB.

Section 2 – Environmental Fire Hazards

Hazard	Description	Risk Level	Controls
Waste storage	Excess cardboard in loading bay	High	Increase collection frequency
Chemical storage	Small quantities of solvents	Medium	Store in fire-rated cabinet.

Section 3 – Compliance Overview

Requirement	Current Status	Notes
Building Regulations 2010	Partially compliant	Cladding requires replacement
Fire Safety Order 2005	Compliant	FRA updated annually

LEARNER GUIDANCE

You must:

• Study each completed example
• Identify why each entry meets UK fire safety expectations
• Practice completing blank versions of the forms
• Ensure all statutory references relate to UK legislation only
• Use correct British Standards (BS 5306, BS 5266, BS 9999, etc.)
• Avoid assumptions and vague wording
• Make decisions based on evidence from building design, material specifications, and fire dynamics