Task Purpose

Purpose: Provide learners with a step‑by‑step template demonstration. The assessor supplies simple, easy-to-use templates (Risk Assessment, Fire Inspection Sheet, Environmental Register) and completes each template line-by-line with model answers and assessor notes. Learners will practise filling forms correctly, avoiding common mistakes, and meeting compliance expectations.

Mapping to unit learning outcomes

• Know how to identify and assess fire related hazards and ensure the implementation of adequate controls — templates show hazard identification, consequence, likelihood and control selection.
• Be able to identify and report hazards and risks associated with fire — inspection sheet demonstrates how to record hazards and report routes.
• Be able to assess risks associated with fire — risk assessment example includes scoring and rationale.
• Be able to review the management of Fire Safety in relation to controlling fire hazards — environmental register and review notes show monitoring and review frequency

How the task should be delivered

• Assessor demonstration: Examiner provides the three blank templates and then works through a completed example line-by-line (use the model examples provided here).
• Learner activity: Learners complete the same templates for a real or simulated workplace (e.g., small office, workshop, restaurant). Assessor observes and provides feedback against the marking criteria.
• Reflection: Learner completes a short reflective statement describing common errors they avoided and controls they recommended.

Assessment criteria (brief)

• Correct identification of at least 6 hazards for the chosen premises.
• Suitable risk scoring (likelihood × consequence) with justification.
• Practical, proportionate controls selected and prioritised (elimination, substitution, engineering, administrative, PPE).
• Inspection sheet entries include location, hazard, action owner and due date.
• Environmental register captures monitoring activity and review dates.

1. Risk Assessment Template (simple, single page)

Instructions to learners:

For each identified hazard, complete each column. Keep entries concise — one line per hazard.

Model example — completed line-by-line (Assessor’s annotations)

Row explained step-by-step:

Hazard	Persons at risk	Existing controls	Likeli hood (1-5)	Conse quence (1-5)	Risk score	Additional controls (priority)	Action
Overloaded electrical socket & trailing cables	Staff (storekeep er), cleaning staff	Socket PDU in use; some trailing leads taped to floor	3	3	9	1) Replace single socket with dedicated RCDprotected radial circuit (engineering). 2) Remove redundant appliances; use cable covers (administrative). 3) Staff instruction re plug limits (administrative).	Estates manager — 2 weeks

Assessor notes (line-by-line): – Location: keep precise — “Ground-floor storeroom” not just “storeroom”. – Hazard: keep it specific — mention both cause and mechanism (“overloaded socket & trailing cables” rather than just “electrical risk”). – Persons at risk: name roles, not individuals. – Existing controls: list what is already in place (not just ‘none’). If none, write ‘none’ — honesty matters. – Likelihood / Consequence: use the 1– 5 scale consistently. Provide justification in assessor feedback if scores are disputed. – Risk score: multiply Likelihood × Consequence (e.g., 3×3=9). State the numeric product. – Additional controls: follow hierarchy of control (engineering before administrative); be practical and proportionate. – Action by / date: assign a named role (not a person) and a realistic due date.
Common learner mistakes (to highlight during training): – Scoring without justification. – Writing very generic hazards (e.g., “fire”) with no cause. – Missing existing controls (creates impression they didn’t look).

2. Fire Inspection Sheet Template (simple walk-round format)

Instructions: Use this during a short site walk. Record hazards, immediate actions taken, and whether further action is required.

Model example — completed (line-by-line)

Date	Area / Location	Observed hazard / noncompliance	Immediate corrective action taken	Further action required ? (Y/N)	Respon sible person	Target date
18 Nov 2025	Kitchen — fryer area	Oily rags stored in open plastic bin beside fryer	Removed rags to metal bin with lid; alerted kitchen manager	Y	Kitchen Manager / Estates	20 Nov 2025

Assessor notes: – Observed hazard: be factual and avoid judgmental language (no ‘they always’). – Immediate corrective action: record what was done during inspection — this proves responsiveness. – Further action required: if yes, ensure action owner and target date recorded.
Common errors: – Missing dates or inspector name. – No follow-up recorded when action required.

3. Environmental (Fire Safety) Register — Simple version

Purpose: Track the management and review of fire safety controls, checks and training. Keep entries short.

Model example — additional filled rows

Control / Check	Frequency	Last completed	Next due	Responsible person	Notes
Fire alarm test	Weekly	14 Nov 2025	21 Nov 2025	Building Supervisor	Log faults immediately; call engineer if repeat faults
Emergency lighting test	Monthly	01 Nov 2025	01 Dec 2025	Estates team	Hold for 1 hour; record runtime
Fire extinguisher visual check	Monthly	05 Nov 2025	05 Dec 2025	Facilities	Check seals & pressure gauges
Staff fire evacuation dril	6 months	01 Sep 2025	01 Mar 2026	HR / Safety Officer	Record attendance & lessons learned

Assessor notes: – Use realistic frequencies; where legislation specifies a frequency use that (state it in notes if relevant). – Last completed / Next due should be absolute dates (use day/month/year). Avoid relative references like ‘next week’.
Common mistakes: – Leaving the register blank or with single-line entries that give no assurance (e.g., writing “checked” without date or initials). – Not assigning responsibili

4. Step-by-step demonstration plan for the assessor (how to run the session)

• Introduce learning outcomes (5 minutes) — explain what learners must show.
• Show blank templates (5 minutes) — distribute printed or digital copies.
• Live completion (20–25 minutes) — assessor works through the three templates using an example premise (choose one: small office / store / kitchen). Explain reasoning out loud for each column and each score. Use the model examples above as the script.
• Learner completion (30–40 minutes) — learners complete templates for an assigned area. Assessor circulates and notes common errors but does not correct until submission.
• Feedback & marking (15–20 minutes) — assessor reviews learner templates, gives line-by-line feedback, and signs off on the environmental register entries.
• Reflection (10 minutes) — learners write a short reflective note on what they changed after feedback and what they must check next.

5. Marking / Feedback checklist (short)

• Are hazards specific and tied to causes? ✓/✗
• Are Likelihood and Consequence scored and product calculated? ✓/✗
• Are controls practical and using hierarchy? ✓/✗
• Are responsibilities and dates assigned? ✓/✗
• Is the inspection sheet complete with immediate actions and follow-up? ✓/✗
• Does the environmental register show monitoring with dates? ✓/✗

6. Short learner reflection

Ask learners to answer: – What was the single most important hazard you identified, and why? – Which control did you prioritise and why (mention hierarchy)? – One thing you would do differently next time.

7. Additional assessor resources (brief)

• Keep the templates editable (Word or Excel) so learners can practise
• Use real workplace photographs, when possible, to show examples of good / poor practice.
• During assessment, encourage learners to reference organisational fire safety policy and any relevant fire safety legislation or guidance.