Task Purpose

This task provides learners with a detailed demonstration of how to correctly complete fire protection documentation used during inspections and risk assessments. These forms are central to identifying hazards, verifying system adequacy, determining the need for active fire protection equipment, and ensuring Fire Service access provisions are in place.
The step-by-step demonstration is designed to:

• show the correct structure, wording, and level of detail required,
• illustrate common mistakes and how to avoid them,
• highlight what assessors look for when reviewing fire protection documentation,
• strengthen learners’ competence in completing professional fire inspection records.

The templates directly support the unit learning outcomes by modelling documentation that relates to hazard identification, system compliance, and adequacy of Fire Service facilities.

STEP-BY-STEP TEMPLATE DEMONSTRATION

Document 1: Active Fire Protection Inspection Sheet – Completed Example

Below is an assessor-provided model template followed by a line-by-line demonstration of how to complete it correctly.

TEMPLATE: Active Fire Protection Inspection Sheet (Model Example)

Section 1: General Information

• Premises Name:
• Address:
• Date of Inspection:
• Inspector Name/Position:
• Purpose of Inspection:

Section 2: Detection & Alarm Systems

• Are all smoke/heat detectors installed and undamaged?
• Are detectors free from obstruction and contamination?
• Are alarm zones functioning correctly (no faults on panel)?
• Are manual call points accessible and visible?

Section 3: Fire Suppression Systems

• Sprinkler system condition (valves, pumps, pressure levels):
• Any impairments or isolations noted?
• Fire extinguishers—correct type, location, condition?

Section 4: Compartmentation & Fire Doors

• Fire doors operational and self-closing?
• Intumescent seals and hinges intact?
• Any breaches in fire-stopping around services

Section 5: Fire Service Access & Facilities

• Is Fire Service access route unobstructed?
• Dry riser/wet riser inlets accessible and labelled?
• Fire hydrants visible, marked, and functional?

Section 6: Corrective Actions Required

• Detail of required corrective measures:
• Responsible Person notified?
• Timescale for action completion:

STEP-BY-STEP COMPLETION (Assessor Model Example)

Section 1: General Information

1. Premises Name:

“Riverside Commercial Office – Block B” Correct because it provides full identification of the exact building inspected.

2. Address:

“Building B, Technology Park, Riverside Road, Manchester M4 8TW” Avoid abbreviations (e.g., “Tech Park”), ensure full postal address is written.”

3. Date of Inspection:

“16 November 2025” Write the full date—avoid “16/11/25,” which can cause misinterpretation

4. Inspector Name/Position:

“Sarah Collins – Fire Safety Officer (Accredited Level 5)” Title and qualification level strengthen audit traceability.

5. Purpose of Inspection:

“Routine inspection focusing on active fire protection systems on Levels 1–4.” Purpose must be specific; avoid vague entries such as “general check.”

Section 2: Detection & Alarm Systems

6. Are all detectors installed and undamaged?

“Yes, except 2 detectors missing in Level 3 east corridor due to ceiling works. Marked for immediate reinstatement.” Accurate, concise, and highlights exceptions.

7. Are detectors free from obstruction?

“No obstructions noted; all heads clear of dust and paint overspray.”

8. Alarm zones functioning correctly?

“Fault indicated on panel: Zone 11 ‘Device Missing’. Logged and reported.” Include panel message exactly as displayed—avoid summarising.

9.Manual call points accessible?

“Yes—checked at three corridor points; all visible and unobstructed.”

Section 3: Fire Suppression Systems

10. Sprinkler system condition:

“Pressure gauges show 9.5 bar (within operational range). Pumps tested—pass. No leaks observed.”

11. Impairments or isolations noted?

“Sprinkler valve for Level 3 previously isolated; fully reopened at inspection. Isolation not logged—noncompliance noted.” Must clearly describe the reason and implication

12. Extinguishers – type, location, condition:

“CO ₂ and AFFF extinguishers present. One AFFF on Level 2 past service date (Aug 2025). Tag missing.”

Section 4: Compartmentation & Fire Doors

13. Fire doors operational/self-closing?

“Four fire doors tested—three operational. One door on Level 1 fails to latch due to warped frame.”

14. . Intumescent seals/hardware intact?

“Seal damage observed on door FD1-06; hinges secure; closer functional.”

15. Breaches in fire-stopping?

“Unsealed penetrations in comms riser Level 4. Fire-stopping absent around cable tray entry point.”

Section 5: Fire Service Access & Facilities

16. Access route unobstructed?

“Partially obstructed by contractor vehicles. Access restored after request.”

17. Dry/wet riser inlet accessible and labelled?

“Dry riser inlet accessible. Signage faded—replacement recommended.”

18. Hydrants visible and functional?

“Hydrant H-04 tested—flow acceptable. Vegetation partially obscure marker post.”

Section 6: Corrective Actions Required

19. Corrective actions:

“Reinstate missing detectors (L3 east). Replace expired extinguisher. Apply firestopping to riser. Repair Level 1 fire door. Repaint hydrant signage.”

20. Responsible Person notified?

“Yes – verbal and email notification sent to Facilities Manager (16/11/25).”

21. Timescale:

“Critical actions within 24 hours; remaining actions within 7 days.”

Document 2: Step-by-Step Template – Active Fire Protection Risk Assessment

(Model example relevant to the unit learning outcomes)

TEMPLATE: Active Fire Protection Risk Assessment (Model Example)

1. Area/Location Assessed
2. Description of Activity/Use
3. Fire-Related Hazards Identified
4. Existing Active Fire Protection Measures
5. Are Measures Adequate?
6. Additional Controls Required
7. Priority Level (High/Med/Low)
8. Responsible Person
9. Review Date

STEP-BY-STEP COMPLETION (Assessor Model Example)

1. Area/Location Assessed:

“Level 3 – East Corridor and Comms Riser”

2. Description of Activity/Use:

“Office refurbishment works including ceiling installation, cabling, and wall
construction.”

3. Fire-Related Hazards Identified:

“Temporary removal of smoke detectors; exposed cable penetrations;
accumulation of combustible packaging; fire doors propped open.”
Use detailed, specific hazards—avoid vague entries like “fire risk present.”

4. Existing Active Fire Protection Measures:

“Sprinklers installed; manual call points functional; alarm panel operational
except Zone 11 fault; fire extinguishers available.”

5. Are Measures Adequate?

“No – removal of detectors compromises detection coverage. Unsealed
penetrations reduce compartment protection. Fire door wedging nullifies smoke
control.”

6. Additional Controls Required:

“Reinstall detectors immediately; install temporary standalone detectors during
works; apply fire-stopping around penetrations; remove all fire door wedges;
enforce access control for Fire Service routes.”

7. Priority Level:

“High – impaired detection and compromised containment directly affect life
safety.”

8. Responsible Person:

“Facilities Manager – Mark Roberts.”

9. Review Date:

“Next review in 48 hours due to ongoing construction changes.”

Learner Submission

Learner must now complete both templates using a different workplace scenario or an
assessor-provided one