LICQual Level 1 Diploma in Document Control and Record Management
In today’s fast-paced business and regulatory environments, effective document control and record management are essential for organizational efficiency, compliance, and information security. The LICQual Level 1 Diploma in Document Control and Record Management is designed to equip learners with the foundational knowledge and practical skills necessary to manage, organize, and maintain documents and records in professional settings.
LICQual Level 1 Diploma in Document Control and Record Management provides a comprehensive introduction to the principles and practices of document control, including the classification, storage, retrieval, and secure disposal of records. Learners will explore the legal, regulatory, and organizational frameworks that govern record management, ensuring adherence to industry standards and best practices. Through a combination of theoretical learning and practical exercises, participants will develop the ability to implement efficient document control systems, maintain accurate records, and support organizational compliance initiatives.
By the end of LICQual Level 1 Diploma in Document Control and Record Management, learners will gain valuable skills in managing physical and digital records, understanding information lifecycle management, and applying standardized documentation procedures. LICQual Level 1 Diploma in Document Control and Record Management also emphasizes critical skills such as attention to detail, organizational efficiency, and confidentiality, which are highly sought after in administrative, corporate, and compliance roles.
Ideal for entry-level professionals, administrative staff, and individuals seeking to build a career in records management, this diploma serves as a stepping stone toward advanced qualifications in document control, information management, and organizational governance. Enrolling in LICQual Level 1 Diploma in Document Control and Record Management ensures that learners are well-prepared to contribute to effective information management strategies, improve operational efficiency, and uphold regulatory compliance in any professional environment.
The LICQual Level 1 Diploma in Document Control and Record Management is designed to be accessible to a wide range of learners while ensuring participants have the foundational skills and motivation necessary to succeed. To maintain high learning standards and enable effective engagement with the course content, the following entry requirements are recommended:
Educational Requirements:
- Learners should possess a minimum of a high school diploma, secondary school qualification, or an equivalent recognized certificate.
- A foundational understanding of literacy and numeracy is essential to efficiently manage, classify, and maintain documents.
- Individuals with prior coursework or training in office administration, business studies, or information management will find the course particularly aligned with their knowledge base.
Professional Experience:
- No formal work experience is mandatory, making this diploma ideal for entry-level learners or those seeking to enter the administrative and records management field.
- Experience in administrative roles, clerical work, office support, or customer service can provide a practical advantage, as learners will better relate theoretical knowledge to real-world applications.
- Professionals seeking to formalize existing skills in document control and information management will also benefit from structured learning.
Technical Skills:
- Basic computer literacy is essential, including proficiency in Microsoft Office applications such as Word, Excel, and Outlook.
- Familiarity with digital storage solutions, file organization systems, and basic data management will support practical learning during the course.
- Learners should be comfortable using online platforms for learning, document collaboration, and completing digital assessments.
Motivation and Commitment:
- A strong interest in document control, records management, and organizational compliance is highly recommended.
- Commitment to active participation, completing assignments, and engaging in practical exercises ensures learners gain the maximum benefit from the diploma.
- The ability to manage time effectively and self-motivate will support success, particularly for remote or blended learning formats.
English Language Proficiency:
- Learners must have a good command of the English language, both written and spoken, to effectively comprehend course materials, communicate ideas, and complete assessments.
- For non-native speakers, an intermediate level of English (B1/B2 CEFR) is recommended to ensure full participation and understanding.
Mandatory Units
The LICQual Level 1 Diploma in Document Control and Record Management consists of the following study units:
Mandatory Units
- Introduction to Document Control
- Basics of Record Management
- Document Lifecycle Management
- Document Retention and Disposal
- Legal and Regulatory Requirements
- Principles of Filing and Indexing
The LICQual Level 1 Diploma in Document Control and Record Management is designed to provide learners with a comprehensive foundation in document handling, record management, and information governance. This course ensures that participants develop both theoretical knowledge and practical skills to manage organizational documents efficiently, maintain compliance with legal and regulatory requirements, and enhance overall operational effectiveness.
Advanced Document Assessment and Analysis
- Apply systematic methods to evaluate the accuracy, consistency, and completeness of documents within an organization.
- Identify errors, gaps, or inconsistencies in various document types, including reports, manuals, and procedural instructions.
- Demonstrate the ability to critically analyze documentation for operational efficiency and regulatory compliance.
- Use professional judgment to prioritize and address documentation issues in alignment with organizational standards.
Introduction to Document Control
- Explain the fundamental principles and objectives of document control in professional and regulatory environments.
- Understand the roles and responsibilities of document controllers, administrative staff, and management teams in maintaining document integrity.
- Recognize different types of organizational documents, including technical manuals, standard operating procedures (SOPs), and internal reports.
- Demonstrate the ability to implement basic document control procedures to support organizational efficiency.
Basics of Record Management
- Define records and differentiate between records and general organizational information.
- Understand the importance of proper records management for legal compliance, historical reference, and operational continuity.
- Apply foundational techniques for organizing, storing, and retrieving records efficiently.
- Demonstrate knowledge of record classification systems and how they support audit readiness and regulatory reporting.
Document Lifecycle Management
- Describe the complete lifecycle of a document, from creation and review to revision, storage, and eventual disposal or archiving.
- Apply best practices in version control, document tracking, and updating procedures to ensure accuracy and relevance.
- Monitor and manage document usage to support workflow efficiency, reduce duplication, and maintain organizational standards.
- Utilize tools and systems for managing electronic and physical documents throughout their lifecycle.
Document Retention and Disposal
- Understand the importance of document retention policies in organizational compliance and operational management.
- Identify legal and regulatory requirements for retaining specific types of records.
- Implement appropriate procedures for secure disposal or archiving of outdated, redundant, or confidential documents.
- Demonstrate adherence to retention schedules, confidentiality protocols, and information governance policies.
Legal and Regulatory Requirements
- Recognize the key laws, standards, and regulations governing document control and records management in professional settings.
- Apply knowledge of compliance requirements to organizational documentation practices.
- Understand principles of data protection, confidentiality, and audit preparedness to mitigate legal risks.
- Ensure that all documentation and record-keeping processes align with local and international regulatory frameworks.
Principles of Filing and Indexing
- Implement systematic filing and indexing techniques for both physical and digital records.
- Develop efficient and consistent methods for cataloging documents to facilitate easy retrieval.
- Demonstrate accuracy and organizational skills in maintaining filing systems and record indexes.
- Understand the impact of proper filing and indexing on workflow efficiency, document accessibility, and audit compliance.
Comprehensive Skill Development
Upon completion of this diploma, learners will:
- Demonstrate professional competency in managing organizational documents and records.
- Apply knowledge and skills to maintain operational efficiency, regulatory compliance, and data security.
- Be equipped with practical techniques for document lifecycle management, retention, filing, and indexing.
- Possess foundational expertise to progress to advanced studies in document control, information management, or administrative roles.
This diploma provides learners with a solid foundation to contribute effectively to any organization’s document management strategy, enhance workplace efficiency, and ensure compliance with legal and professional standards.
The LICQual Level 1 Diploma in Document Control and Record Management is designed for learners who are eager to build a strong foundation in managing documents and records within professional environments. This course is perfect for individuals who want to enhance their administrative, organizational, and compliance-related skills while preparing for a career in document control and records management.
- Entry-level administrative staff, office assistants, and clerical personnel seeking formal training in document control and records management.
- Individuals working in industries requiring accurate documentation and compliance, such as corporate offices, healthcare, construction, manufacturing, and government organizations.
- Learners eager to develop practical skills in document lifecycle management, record retention, filing, indexing, and regulatory compliance.
- Professionals aiming to formalize existing skills and enhance career prospects in administrative, compliance, and information management roles.
- Individuals with a keen eye for detail, strong organizational abilities, and a commitment to maintaining information accuracy and integrity.
- Learners with basic computer literacy and the ability to work with both physical and digital record management systems.
- Those motivated to understand legal, regulatory, and organizational requirements for effective document and record management.
- Individuals seeking a foundation for further professional development in advanced document control, records management, and information governance courses.
Upon completing the LICQual Level 1 Diploma in Document Control and Record Management, learners will be well-prepared to implement efficient document handling and record management practices within their organizations. They will gain the confidence, skills, and knowledge to support compliance, enhance operational efficiency, and pursue further professional development or advanced qualifications in document control, records management, and information governance.
Register Now
LICQual Level 1 Diploma in Document Control and Record Management
