Purpose of the Task

This task allows learners to structure complex workplace procedures into clear visual sequences using flow diagrams. It develops procedural understanding, supports hazard identification, and improves decision-making by:

• Visualizing step-by-step procedures for safety-critical activities.
• Integrating sustainability, compliance, and health considerations.
• Evaluating global and organizational factors affecting safety culture.
• Measuring performance and calculating Safety Return on Investment (SROI).
• Supporting psychological health and injury management in workplace procedures.
• Promoting a whole-organization approach to occupational health and safety.

Scenario 1: Concrete Testing Procedure on a Construction Site

Situation:

On a UK construction site, freshly poured concrete must be tested for strength and quality to ensure structural safety. Delays, environmental factors, and staff workload can influence outcomes.

Step-by-Step Process Flow Example

Step	Action	Responsible Person	Hazard/Risk	Control Measure	UK Legislation	Sustainability Consideration
1	Receive concrete sample from pour site	Site Engineer	Delay affecting test validity	Ensure sample collection within 30 minutes	CDM 2015	Minimize waste by collecting only required sample
2	Transport sample to lab	Lab Technician	Spillage, staff injury	Use PPE, secure containers	Health and Safety at Work Act 1974	Resue sample for multiple tests where safe
3	Conduct slump test	Lab Technician	Chemical contact, manual handling	Gloves, goggles, proper posture	COSHH 2002	Use ecofriendly chemical admixtures
4	Prepare sample for compress ion test	Lab Technician	Crush injury	Follow test procedure s, use equipmen t guards	CDM 2015	Energy efficient testing machine
5	Record test results	Lab Technicia n / Site Engineer	Data error	Use standardi zed forms, doublecheck entries	Management of Health and Safety at Work Regulatio ns 1999	Digital records reduce paper usage
6	Report and document results	Site Engineer	Miscommunica tion, noncompliance	Submit report to project manager	CDM 2015	Accurate reporting supports sustainable project planning

Reflection:

• Identify how global pressures like tight deadlines may affect testing accuracy.
• Consider how leadership ensures procedural adherence to maintain safety culture.

Scenario 2: Chemical Spill Response in a Laboratory

Situation:

A laboratory worker accidentally spills hydrochloric acid. Rapid containment and reporting are required to prevent injury and environmental contamination.

Step-by-Step Process Flow Example

Step	Action	Responsible Person	Hazard/Risk	Control Measure	UK Legislation	Sustainability Consideration
1	Identify spill	Laboratory Staff	Exposure, slips	Evacuate area, warn others	Health and Safety at Work Act 1974	Reduce chemical waste by using minimal quantities
2	Alert Safety Officer	Staff	Delay in response	Immediate communicat ion	COSHH 2002	Prompt action prevents environment al impact
3	Contain spill	Safety Officer	Chemical spread, injury	Use spill kits, PPE	COSHH 2002	Neutralize chemicals with environment ally safe agents
4	Cleanup and disposal	Lab Technician	Contact injury	PPE, follow disposal procedures	Environme ntal Protection Act 1990	Dispose through licensed contractor,recycle if possible
5	Report incident	Safety Officer	Documentat ion error	Complete RIDDOR report if required	RIDDOR 2013	Recording improves safety performance and sustainability tracking
6	Review and preventi on	Lab Manager	Recurrence	Update procedures, train staff	Management of Health and Safety at Work Regulation s 1999	Prevent waste and reduce future incidents
7	Staff support	HR / Safety Officer	Stress or trauma	Offer counseling, adjust workloads	Health and Safety at Work Act 1974	Ensures workforce well-being and retention

Reflection:

• Global research pressures may increase likelihood of mistakes.
• Whole-organization approach ensures consistent spill response and safety culture reinforcement.

Scenario 3: Permit-to-Work Approval for High-Risk Activities

Situation:

Before carrying out hot works or working at heights, staff must obtain and follow a permitto-work to prevent accidents.

Step-by-Step Process Flow Example

Step	Action	Responsible Person	Hazard/Risk	Control Measure	UK Legislation	Sustainability Consideration
1	Submit permit request	Engineer / Supervisor	Work started without approval	Complete permit form accurately	Health and Safety at Work Act 1974	Digital forms reduce paper use
2	Risk assessme nt	Safety Officer	Overlook hazards	Review sitespecific risks, evaluate controls	Management of Health and Safety at Work Regulation s 1999	Include environment al impact in assessment
3	Permit approval	Manager	Unauthoriz ed work	Approve only if risks controlled	CDM 2015	Ensures sustainable safe practices
4	Implemen t controls	Workers / Supervisor	Accidents, noncompliance	PPE, isolation, fire watch	CDM 2015	Minimize energy consumption for temporary systems
5	Conduct Work	Workers	Injury or property damage	Supervision, adherence to permit	Health and Safety at Work Act 1974	Efficient procedures reduce waste and downtime
6	Permit closure	Supervisor	Unclear completion	Sign-off and archive	Management of Health and Safety at Work Regulation s 1999	Records support sustainability audits
7	Review and lessons learned	Safety Officer	Repeat incidents	Update process, train staff	CDM 2015	Continuous improvement reduces waste and risk

Reflection:

• Leadership ensures staff follow permits and supports safety culture.
• Sustainability is enhanced by standardizing procedures and reducing errors.

Process Flow Diagram Guidelines

• Use standard flowchart symbols: rectangles for steps, diamonds for decision points, ovals for start/end.
• Include responsible person, hazard, and control measures at each stage.
• Add notes linking steps to UK legislation, sustainability, and psychological health considerations.
• Ensure clarity so any staff member can understand the procedure quickly

Reflection and Safety Performance Measurement

• Identify potential psychological risks at each stage (stress, workload, anxiety).
• Consider SROI calculations: e.g., the cost of spill kits, PPE, or training versus prevented accidents or environmental penalties.
• Discuss how global pressures (deadlines, supply chains) affect procedure compliance.
• Evaluate how the whole-organization approach strengthens safety culture and sustainability outcomes.

Guidance to Learners

1. Choose one process or all three for your task.
2. Construct a clear process flow diagram for each, showing sequence, responsibilities, hazards, and controls.
3. Use tables and annotations to highlight legislation, sustainability measures, and psychological health considerations.
4. Include reflection notes addressing:

o Effects of global pressures on safety culture
o Benefits of sustainability integration
o Measurement of safety performance and SROI

• 5. Present your work in a professional and structured format suitable for submission.
• 6. Ensure diagrams are easy to interpret, and all UK legal requirements are referenced correctly.
• 7. Optionally, provide hypothetical SROI calculations for preventive measures at key steps.

This expanded task, with step-by-step examples, tables, flow guidance, and reflection prompts, covers all learning outcomes, aligns with UK laws, and supports leadership, sustainability, and whole-organization safety culture development.